Hjerterum
General Assembly
CVR.NR. 40768296
 
May 11, 2021
 
Present: Aurora Gayatri, Soroush Zand, Shanti Krause, Douglas Crawford and Line Thorsted Christensen
 
Agenda
Election of conductor - Soroush Zand (speaker: Line Thorsted Christensen)

2. Chairman's report
 
Report
 
Dear members, despite 2 lockdowns over the last year, we have made it through this period. We have lost approx. 40 members out of 130. So now we have 90 members.
 
To accommodate this, Aurora has gone down in salary and we have gone down in rent by moving. We have lived off our donations as well as the compensation we could get. In this process, we have learned that we will have to create our own strong foundation financially. This means that in the future we will not be dependent on donations, but instead will base our finances on rentals and memberships.
 
In February we moved to Guldsmedgade, where the rent is lower than in Mejlgade. We have landed a good deal where we have a low rent now, but it will increase significantly over the next 3 years.
After lockdown, we are now ready with lots of new energy and new visions, so that together we can create a large Heart Room in the center of Aarhus.
 
We have gained a few new members, but we are optimistic that all the improvements we have made will attract many new members.
 
During the lockdown, we have used the time effectively and got a look at Hjerterum's structure, role distribution and vision for the future.
 
In the desire to be a gathering place for our members, in the middle of the Latin Quarter, we have created Cafe Hjerterum. Here will be open Mondays 10-14 and Thursdays 13-17. You will be able to buy coffee, tea, golden milk etc. In addition, we try to prioritise more member activities and fewer rentals.
 
We focus on a number of new activities: Game nights, outdoor activities, singing / kirtan, guest teachers, etc. You will hear more about this in the near future.
 
Our goal is to manifest that we are doubling our membership in 2021.

3. Financial reporting
Overall, we have a nice positive result, our revenue taken into account. Despite a nice result, we only have a small equity at the end of 2020. It would have put us in a vulnerable situation if we had not received donations and private loans or if more of our members had left the association. Going forward, work must be done on a more solid balance between income and expenditure to avoid similar situations.

4. Consideration of proposals received:
    a) Change of election period (Articles of Association: §9, subsection 2.) Are you elected for a 1-year or 2-year period? Proposals are made by the board.
Members of the board are elected for 1 year.

    b) Change of rules regarding announcement of general meeting. Change from:
  "Advertising takes place via the association's website and Facebook page with an indication of the agenda."
   Changes to:
   "Advertising takes place via the association's website and an email to the members stating the agenda."
5. Determination of quota
Proposal to increase the membership fee due to the unstable economy. Proposals are made by the board. Unanimously decided to increase the quota to 222, - / 111, -
6. Approval of accounts.
Accounts approved

7. Election of chairman. Only one lined up: Aurora Gayatri. Unanimously elected.

Election of Vice-Chairman. Only one lined up: Shanti Krause. Unanimously elected.

9. Election of treasurer. Only one lined up: Soroush Zand. Unanimously elected.

Election of 2 or 4 other board members. Lined up: Douglas, Line and Philip (alternate). Unanimously elected.

11. Election of accountant / auditor
Laila Pedersen, Bjernemose’s Bogholderi Aps
12. Other business: None